Access control for data rooms allows you to monitor the flow of people and objects to your data center, and quickly revoke permissions in real time if there are doubts or suspicions. Advanced security features such as two-factor authentication dual intervention mode and supervisor mode enable you to ensure that only authorized users can access your assets. You can also define permissions based on role and contribution of each user to the project to stop leaks of information.
Be aware of the user-friendly features and design of a virtual dataroom before selecting one. Choose a VDR with a comprehensive and easy-to-use interface that is easy to use by both the CFO as well as an entry-level accounting. A well-designed UI can also facilitate collaboration by making it easy to do sharing of files, comments and centralized communication.
Find look for a VDR that has built-in tools to facilitate due diligence or M&A transactions. A data room online with an area for Q&A, for instance, can assist you to complete the financing process by providing your potential investors with a safe and convenient platform to review documents. A VDR which includes legal practice management is also beneficial for controlling the information exchanged between attorneys and their clients.
If you’re using the virtual dataroom to share files with others opt for one that comes with dynamic watermarks. They add personalised identifiers to each document and display the recipient’s IP address and email address to each document to discourage uninvited sharing and increase traceability if an incident occurs. A VDR with an integrated spreadsheet viewer that enforces security stops any unauthorized editing or copying.